Head Adminstration

  • Delhi, Gurgaon, Noida
  • 15-20 lakh
  • 10-20 years
  • Views
  • 02 Jan 2017

  • HR/ Human Resources

  • Facilities Management
Job Description

Key Responsibilities:

* Administration and Liasioning
* Housekeeping and Facility Management
* Providing support for maintenance of FIAT centers PAN India
* Maintenance of company owned vehicles
* Vendor Management
* Regulatory compliance
* Maintenance of chairman's house

General Administration

* Maintaining effective office administration for better coordination in the office premises;
* Handling all the activities of housekeeping, security and other office maintenance etc.;
* Distributing the identity cards to the employees for proper mobility within the office premises;
* Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations;
* Segregating duties and allocating them to the office boys for its timely completion;
* Competently preparing SOP for various Administration functions in compliance to company policies;
* Purchasing the stationary and gift items for the office staff for proper inventory control;
* Arranging conferences, seminars, parties and annual get together at the office;
* Organizing for security guards for office premises.

Facility Management:

* Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance;
* Asset Management, maintaining an inventory & keeping a proper record of an asset;
* Responsible for the housekeeping and handling the manpower for the result oriented target;
* Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency;
* Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities;
* Planning and execution of shifting the office premises.
Procurement and Vendor Management
* Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure;
* Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management;
* Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters;
* Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.


* Monitoring the function of security officers;
* Conducting a security survey of the site with respect to manpower deployment and gadgets etc.
* Liasioning with Government department such as registering authorities for registration of lease agreements on behalf of the company;
* Liasioning with telephone agencies for timely restoration of telephone lines in case of breakdown;
* Liasioning with electricity department, municipal department, etc. for smooth services;
* Liasioning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.;
* Providing support to company advocates relating to court cases.

Job Posted By

Rajiv Sharma
Business Owner

About Organisation