Reporting to the VP of Human Resources and Administration, this position will play a key role in the overall success of the organization by managing important duties such as answering calls and welcoming guests, maintaining the appearance of the club offices, assisting in company events and general office coordination. This position requires a consistent level of professionalism, alertness, communication, dependability and customer service.
Responsibilities and Duties
Answering and directing phone lines.
Receiving visitors and guests.
Opening and closing the reception area.
Sorting and distribution of mail.
Managing the inventory and ordering of supplies for the office.
Receiving, sending and tracking deliveries and shipments.
Oversee and ensure the maintenance and safety of the office area and equipment.
Liaison to building management for any office issues and communications as they affect the office and employees.
Work with finance team to prepare invoices and bills related to office management.
Break room maintenance (coffee, dishwasher, supplies, clean appearance of break room).
Special projects as assigned by various departments.
Qualifications and Skills
Highly proactive, goal oriented and motivated with a positive attitude.
Excellent communication skills, both in person and over the phone.
Reliable with a high degree of professionalism and an understanding of attendance and punctuality.
Organized with a strong attention to detail.
Possess a sense of urgency with the ability to make timely and sound decisions under pressure.
A problem solver.
Strong PC skills (Word, Excel, Outlook, PowerPoint).
Fluency in English and Spanish strongly preferred.
Must be able to work independently and as a member of the team and deal effectively with all levels of the organization.