Prepare documentation and correspondence, memoranda and reports and gather background materials.
Make independent decisions regarding planning, organizing, and scheduling of work.
Coordinate schedules/calendaring and keep the Managing Director on schedule.
Coordinate travel for the Managing Director including air and hotel arrangements, ground transportation,
Meeting preparation (i.e. presentations, documentation, logistics, etc).
Prepare meeting packages, attend and record proceedings, prepare and distribute minutes,
Communicate committee decisions, and initiate and/or complete any required follow up.
Maintain records and contact information for key external constituencies including government officials and politicians at local, regional, provincial, and national levels.
Respond to and direct requests from all patrons, in person, via telephone and e-mail.
Assist in budget preparation, monitor expenses, reconcile credit card payments and generate web requisitions.
Day to day supervision of and related human resource functions for, clerical, administrative or office support staff assigned to the Managing Directors office, if applicable.
Other duties more specific to the office of the particular Managing Director supported, as may reasonably be assigned.
Knowledge, Skill and Abilities :-
Ability to perform and communicate in a highly professional and effective manner, in a rapidly changing environment
Ability to work with and process confidential information with discretion and sensitivity
Excellent interpersonal and organizational skills and the ability to prioritize under pressure
Excellent verbal and written communication skills
Ability to exercise initiative, judgment and problem solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation
Ability to relate and work effectively with employees at all levels in a cooperative and respectful manner
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Access, Excel, PowerPoint and Louts Notes)