Executive Assistant

2COMS Consulting Pvt. Ltd.
  • Delhi, Gurgaon, Noida
  • Confidential
  • 2-5 years
  • Views
  • 30 Oct 2017

  • Strategic planning

  • BPO/ ITES/ Call Centers
Job Description

Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
Compile, process and analyze data based on research objectives and prepare reports
Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
Co-ordinate work with third-party suppliers both internal and external to address support needs and issues on behalf of the executive
Arrange conference calls, video conferences or data conferences occasionally involving a global audience
Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executives availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
Review and sort paper-based and electronic mail, identify action required and take action where appropriate
Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
Develop relationships with executives clients and their EAs
Provide telephone support (i.e. answer calls promptly and courteously). Act as executives representative to independently handle calls
May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
Maintain voicemail and email distribution lists


Job Posted By

2coms
Manager

About Organisation

2COMS Consulting Pvt. Ltd.