Designation: Executive Assistant
Location: BKC, Mumbai
Salary: Upto 15 LPA Max
Experience: 7 years to 15 years
Contract Duration: 1 year renewable contract on performance basis
Willing to work on Third Party Payroll (Kelly Services)
Manages and maintains calendars. Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials. Coordinates meeting logistics including location and rates. Ensures meeting attendees have appropriate information including directions and maps. Prepares agendas, takes notes and distributes meeting minutes and presentations. May track action items and communicate status.
Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards. Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may travel with executive.
Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. Manages information flow within and outside of division or business unit. May serve as liaison between corporate office(s) by disseminating key communication pieces and distributing materials.
Maintains confidential material related to employees and company operations. Coordinates new hire processing. Tracks and records performance on division or business unit goals. May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews.
May manage executives email accounts, including monitoring email and responding on behalf of executive when appropriate. Prioritizes emails for follow up by executive. May direct emails to other parties for response. Monitors phones and voicemail systems and answers or re-directs calls. Pro-actively escalates issues that need managers immediate attention.
May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on databases to synthesize and generate reports.
Drafts letters, memos and emails. Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. May work with Facilities department to coordinate space planning for division or business unit.
Creates presentations and maintains organization charts. May be responsible for maintaining and updating websites, including building or redesigning pages.
1)Excellent Comm Skills
2)70% MIS and 30% EA
Good communication skills.