Executive Assistant

Talent Leads Consultants
  • Bhopal
  • Confidential
  • 2-4 years
  • Views
  • 31 Oct 2017

  • Operations

  • Engineering
Job Description

• Good knowledge of manage & arrange conference meeting, appointment and coordinate with reposting Manager.
• Knowledge of various MIS.
• Answering and directing calls to appropriate executives and parties, taking messages.
• Greeting visitors and determining access to appropriate parties.
• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare presentations.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
• Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
• Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
• Meet with special interest groups or individuals on behalf of executives.
• Prepare executive responses to routine memos, letters, or correspondence.
• Prepare checks for signature and review.
• Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
• Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
• Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
• Maintain Inventory in SAP.
• Maintain stock of material.
• Monitoring the stock levels of perpetual inventory
• Competent to prepare reports for all stock out goods as well as slow moving and non-moving goods
• To issue material / Tools to user within 10 minutes of reservation.
• To ensure that stock should be available in Stores.
• To arrange material form vendor and maintain stock in Engineering Stores.

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Talent Leads Consultants