Interface with all internal teams & offices to optimize event effectiveness.
Negotiate with Hotels/Service Providers for Best Corporate Deals leveraging company Brand & bring in best rates to enable employees get best facilities at competitive rates.
Standardize & Consolidate Event Management requisition process with necessary approvals from Dept Head and all complete instructions (Date of Event, Travel, Destinations, Accommodation, Ground Transportation, Special Instructions, etc.)
Standardise Vendors for delivery of Event Services.
Ensure execution excellence.
Manage Service Provider Contracts, exercise diligence in tracking expenses to ensure system cost reduction.
Liaison with Service Providers for hassle free execution.
Ensure Legal Compliance for events.
Ensure timely payment to vendors.
Proactively seek opportunities to improve systems & processes.
Coordinate with approved service providers for ensuring successful execution of event (venue, travel & accommodation management).
Inform the user about the status of the venue, travel & accommodation reservations
Coordinate with Internal Teams to ensure uniformity of services, cost optimization & corrective actions.
Query Handling & Issue Resolution.
REPORTING & MIS
Conduct analysis and prepare reports on event related services provided by service providers.
Develop comprehensive reports with views into Event Services utilization, cost savings & vendor mgmt.
Revenue Spend vs Actuals.