Pays vendors by monitoring discount opportunities;; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or requesting purchase order amendments.
Analyzes vendor accounts and negotiates extended terms with vendors.
Reconciles vendor statements, researches and corrects discrepancies.
Ensures invoices are properly coded to the appropriate expense or balance sheet account.
Processes all supplier credit card payments and records in Expense Reporting System.
Assists with copies of purchase orders and receivers to enable controls in accounting.
Maintains/updates vendor information in system.
Reconciles open invoices and uninvoiced receipts detail to the general ledger.
Prepares monthly accrual for unentered liabilities.
Interacts with vendors, purchasing and customer service departments.
Manages process and various audits.
Works within accounting as needed in resolving intercompany balances.
Assists with A/R activities including preparing, sending for approval and posting approved invoices. Reviews A/R credit requests and the processing of credit memos (requested for price protection, fees/rebates, customer chargeback and returns/shortages/overages).
Responsible for reviewing the weekly A/R Aging.
Prepares debit memos to invoice or re-invoice customers for approved adjustments to correct invoices.
Reviews, resolves and releases credit holds on customer orders.
Responsible for all routine collection activity on assigned past-due accounts. Evaluates credit worthiness through credit-scoring/reporting systems (D&B). Assesses, analyzes and interprets financial information for credit limit decisions. Evaluates new and existing customers to establish credit lines consistent with company policy.
Researches customer payment history for credit reviews as needed.
Communicates with internal/external customers concerning credit/collection related issues. Maintains customer credit files. Prepares bad debt reserve analysis. Negotiates payment agreements with delinquent customers.
Enlists sales and senior management when necessary to accelerate the dispute resolution process. Monitors assigned accounts and identifies credit risk issues to minimizing loss (bad debt/write-offs).
Actively works to recover debts owed to the company and manages collection agency relationships.
Completes month-end and reconciliation receivable functions including open invoice listings, general ledger distribution reports, and un-invoiced receipts detail and balance all cash activity.
Responsible for the accurate reconciliation during the month-end close process of the reconciliation of the AR subsidiary ledgers to the summary ledger.
Assists in the preparation of year-end schedules and audits, as needed.
Completes timely filing of reports, as required.
Recommends improvements to quality of invoicing and collection procedures. Supports continuous improvement and lean initiatives that are implemented into the financial area.
Tax Management and Compliance - Responsible for payment and management of all taxation such as TDS, Service Tax, PF, Professional Tax, ESI, Sales Tax , excise payment etc.
Reporting - Preparation of P&L, Balance Sheet, Cash Flow Statements; Fund Management, Daily, Weekly, Monthly MIS reports for management and reconciliation reports.
Preparation of payroll.
Ensure adequate cash flow to meet the organization's needs.
Monitor banking activities of the organization.
Should be able to handle Income tax cases, sales tax cases & appear before various authorities.
Ensure production of adequate & Periodical MIS Reports to help the Management in taking appropriate decision viz. monthly financial statements ,Periodic sales Report, Order Positions ,Cash Flow Investment report ,Payables & Receivables Report.
Preparation of Bank Reconciliation Reports, interest calculations, cash accounts, foreign currency transactions, etc.